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How do I activate the Auto Scheduler for the V4S Mobile?

Last Updated: Dec 02, 2018 11:53PM PST
The Auto Scheduler is an automatic process that runs at a frequency that you can set up. By default, we suggest that you set it up to run once every day. 

The Auto Scheduler does the following:  
  • If a volunteer has checked in to a Shift but not checked out, then the Auto Scheduler Checks the volunteer out at the scheduled Shift End time
  • If a volunteer has manually checked out, then the Check out time is NOT changed
  • For all Volunteer Hours records that have associated timesheet detail records, the Volunteer Hours Status is updated from Web Signup / Confirmed to Completed.

Details to Set/Activate Scheduler
  • Make sure that you are logged in as a Salesforce Administrator
  • Go to Setup
  • From Quick find box search for Apex Classes and click it
  • Click on Schedule Apex Button
  • In Schedule, Apex page enter any Job Name for Scheduler
  • Select "v4sUpdateShift" from list for Apex Class field
  • Set the Frequency as per your requirement and also select a Preferred Start Time 
  • Click on Save.
Note: Select the above mentioned Apex Class from the search button
Now the Scheduler is set, and the scheduler will execute at the "Preferred Start Time" and Frequency which is selected at the Schedule Apex screen and auto Check out the Volunteers from Shift who have Checked In and not Checked Out. The Scheduler will also update the Volunteer Status from Confirmed to Completed.
  • The Auto Scheduler will Check out the Volunteers automatically who have at least Checked in for a Shift and then update the Status to Completed
  • The Scheduler will not make any changes if the Volunteer has not Checked in for a Shift
  • The Volunteer is not auto Checked out if the Volunteer has Checked in and Checked Out for a Shift manually, the scheduler only changes the Status from Confirmed to Completed

The Scheduler auto checks out for Volunteer SHIFTS and not for JOBS. The Status for the Job changes only if the Volunteer has manually Check-in and Check-Out for the Job.

Click here to know the uses of Scheduler.

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